Tentang pekerjaan
Tanggung Jawab:
Key Responsibilities
1. Accounts Receivable (AR) Management
- Oversee the creation, validation, and submission of sales invoices by ensuring accuracy in delivery details, pricing, and supporting documents.
- Manage invoice adjustments by validating requests, approving within authority limits, updating AR records, and communicating with customers.
- Monitor receivables by maintaining AR ledgers, generating aging reports, identifying overdue accounts, and highlighting potential risks.
- Supervise account reconciliation by matching payments, validating promotions and return claims, resolving discrepancies, and ensuring audit compliance.
- Manage customer credit risk by analyzing payment behavior, identifying high-risk accounts, and preparing bad debt provisions.
2. Cash Operations & Control
- Oversee branch cash operations, including validation of new outlet data and ensuring completeness of customer records.
- Supervise Delivery Order (DO) administration, including PO validation, DO creation, approval process, and documentation control.
- Manage cash flow activities, including petty cash disbursement, daily reconciliation, and bank deposits.
- Ensure proper maintenance and safeguarding of cash-related documentation and enforce internal control procedures.
- Ensure branch profittability.
3. Inventory & Branch Administration
- Supervise inventory control processes, including stock opname, discrepancy analysis, and adjustment entries.
- Oversee reporting of bad stock and disposal processes.
- Manage monthly warehouse closing activities and ensure accurate stock reporting.
- Ensure availability and proper utilization of operational tools, facilities, and documentation.
- Maintain employee attendance records and basic administrative documentation in compliance with company guidelines.
4. Reporting, Planning & Analysis
- Prepare and review branch operational and financial reports (AR summary, aging, inventory, etc.).
- Support budgeting and financial planning by providing accurate branch-level data and assumptions.
- Deliver insights to support management decision-making.
5. Process Improvement & System Development
- Identify operational inefficiencies and initiate improvement actions.
- Collaborate with IT in system enhancement and ensure successful implementation through UAT.
- Continuously improve processes to enhance efficiency, control, and accuracy.
6. Leadership & Team Management
- Lead, supervise, and develop the branch admin team.
- Set performance expectations and monitor team productivity.
- Provide coaching and ensure capability development of team members.
- Foster strong coordination across departments (Sales, Finance, Warehouse).
Kualifikasi:
Qualifications
- Minimum Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- 2–4 years of experience in accounting, receivables management, cash handling, inventory administration, and team supervision (preferably in FMCG/F&B industry).